The information below provides instructors details on how to report a violation and also resources best practices and tips for the classroom.
Both your professional reputation and the reputation of ASU can only be maintained by upholding the highest academic integrity standards in your classrooms and labs. The following tabs will guide you in reporting a violation, provide resources and answer frequently asked questions.
Reporting instructions for faculty
Recommended Academic Integrity Reporting Instructions
- Instructor observes or learns of an academic integrity violation.
- Instructor communicates to the the student the assignment and description of the alleged violation.
- Acceptable correspondence with students can be done using e-mail, in-person, on the phone, Zoom or other similar platforms.
- You should also inform the student that withdrawing from the class will not absolve them of responsibility for this alleged violation.
- Instructors should make a good faith effort to answer their questions related to the charge.
- The burden of proof needed is: “is it more likely than not, that the student committed the academic integrity violation.”
- If after getting student feedback you decide that no violation occurred, you may stop here and no reporting is required.
- If it has not already occurred, notify the student (email, face-to-face, Zoom, telephone) that you are reporting them to the Academic Integrity Office.
- Submit your details, evidence and narrative to the Academic Integrity Office using the reporting portal found on the academic integrity homepage. Report all violations as soon as your communications with the student(s) is/are complete. Please do not hold violations until the end of the semester.
- The Academic Integrity Office will adjudicate the case per *FSE and University policy/procedures.
- Note: the “typical” 1st offense violation is a zero on the assignment/exam in question and mandatory participation in the FSE Academic Integrity remediation Course.
- The AIO may modify sanctions so that they are within the FSE sanctioning guidelines. The AIO will elevate the sanction, if the reported student has a previous record of an academic integrity violation. For unique and/or especially egregious cases the instructor and AIO will discuss an appropriate sanction.
- During this process, instructors may need to communicate with the Academic Integrity Officer and/or participate in a student requested appeal hearing.
- While the violation is being processed, the student should be allowed to participate normally in the class.
- Once the case is complete the Academic Integrity Office will communicate the outcome and notify the instructor to apply the sanction or, if appropriate, the Academic Integrity Office will apply the sanction.
- If semester grades are due before a violation is fully adjudicated submit an incomplete for the student’s grade and notify the student of the incomplete and why it is being submitted. Once the violation is complete, the AIO will contact the instructor to calculate and submit the grade with the sanction applied.
- Violation closed
If you have questions you may contact the Ira A. Fulton Schools of Engineering Academic Integrity Officer.
Academic Integrity Tips for the Faculty
Academic Integrity Resources for the Faculty
1-How do I submit an academic integrity violation?
The preferred method for submitting academic integrity violations is to use the maroon FSE reporting portal button found on this webpage. If for some reason you are unable to use the portal, you should submit your alleged violation to the Academic Integrity Officer.
2-Do I have to report all academic integrity violations?
Yes, if you observe or determine that it is more likely than not that the student committed an academic integrity violation then you must report it to the Academic Integrity Office, using the instructions on this website. Following this protocol ensures that the student receives the appropriate due process and that any sanctions applied are consistent and consideration for multiple offenses is reviewed.
3-Will the Academic Integrity Office determine the student’s sanction?
The instructor reporting the violation will provide a recommended sanction at the time of reporting. If the recommended sanction is not within the current FSE sanctioning guidelines, for a similar type of violation, then the AIO will contact the instructor to discuss. When the AIO determines the reported violation is a student’s second violation, the AIO will determine the proper sanction and notify the instructor.
4-How much of my time is reporting an academic integrity violation going to take?
The time it takes to report a violation will vary from student to student. While it is difficult to put a definitive time on the reporting process, the Academic Integrity Office goal is to support the faculty by providing a process that is both efficient and effective for instructors. Once you complete the steps listed in the faculty reporting instructions tab on this site and submit the violation to the AIO, the majority of your work is finished, unless the student request a hearing appeal.
5-What will happen to the academic integrity violation once I report it to the AIO office?
If there are any follow-up questions to your report, the Academic Integrity Officer will contact you for clarifications. Additionally, the Academic Integrity Officer may contact you to discuss your recommended or other possible sanctions. If the student requests an academic integrity appeal hearing, you will be contacted about participating in that event.
6-What if I suspect academic dishonesty is going on but by don’t think I can necessarily prove it?
In the scenario where you suspect academic dishonesty but can’t necessarily say it, more likely than not occurred, we encourage you to communicate to the student(s) your concerns. Provide the student the opportunity for feedback and encourage them to review the ASU academic integrity policies. Ultimately, any communication, assignments, warnings, reprimands face-to-face meetings that increase a student’s academic integrity knowledge is encouraged.
7-Do we have any system in place to help students learn more about academic integrity and the consequences of multiple violations after their first offense?
Yes, all students who are sanctioned with a first-time academic integrity violation are required to complete the Fulton Schools of Engineering Academic Integrity Remediation Course in Canvas. The AIO also encourages instructors to regularly communicate, educate and remind students about academic integrity expectations within their course.
8-Will I be required to state my case to a hearing appeal board?
You will only be required to state your case to a hearing appeal board if the student submits a hearing appeal request form within 10 business days after the student notification of sanction letter is sent to them. Currently, ~5% of cases go to an appeal hearing board.
9-What do I do if I have an academic integrity issue, but I’m concerned for my safety?
If you have an immediate concern for your safety you should call 911. If you have a concern but it is not an emergency, you should call the ASU Police Department non-emergency phone number at 480-965-3456 and they can help determine the best course of action.
10-What should I put in my syllabus about academic integrity and copyright policy?
Please contact the AIO for full details on FSE Syllabus requirements. For issues related specifically to academic integrity, see required statements below.
Students in this class must adhere to ASU’s academic integrity policy, which can be found at https://provost.asu.edu/academic-integrity/policy). Students are responsible for reviewing this policy and understanding each of the areas in which academic dishonesty can occur. In addition, all engineering students are expected to adhere to the ASU Academic Integrity Honor Code. All academic integrity violations are reported to the Fulton Schools of Engineering Academic Integrity Office (AIO). The AIO maintains record of all violations and has access to academic integrity violations committed in all other ASU college/schools.
Optionally you may include the below statement
Specific academic integrity announcements for this class are…[* When discussing sanctions please use language like, recommended sanctions for these violations will be…this allows for the fact that the AIO may want to discuss the sanction with you and it also improves the ability to increase the penalty when it is a multiple violation]
Instructors should have the following passages in their syllabus.
All course content and materials, including lectures (Zoom recorded lectures included), are copyrighted materials and students may not share outside the class, upload to online websites not approved by the instructor, sell, or distribute course content or notes taken during the conduct of the course (see ACD 304–06, “Commercial Note Taking Services” and ABOR Policy 5-308 F.14 for more information).
You must refrain from uploading to any course shell, discussion board, or website used by the course instructor or other course forum, material that is not the student’s original work, unless the students first comply with all applicable copyright laws; faculty members reserve the right to delete materials on the grounds of suspected copyright infringement.
11-What should I do if my copyrighted course materials are found online before an assignment is due?
You should copy the URL of each item and send that to the Academic Integrity Office with the course prefix and number and a description of what is being provided at each URL (eg exam #1, question 2). The AIO can then advise as to whether the material can be taken down and suggest other investigation options, if applicable.
12-What should I do if I discover my course materials on Chegg or other internet sites?
If you discover your materials at Chegg.com you can use the following steps to request the items be taken down using the Digital Millennium Copyright Act.
Option 1 for takedowns only: navigate to this link and submit a takedown request directly to Chegg.com.
Option 2 for takedowns and investigation requests, or if you have trouble completing option 1 by yourself, collect the following information and send a request to Charles.firstname.lastname@example.org
- Copy the URL of each item. [Check to make sure it is a working link] and indicate the assignment for each URL (Exam 1, HW2, etc.)
- Confirm in the email that the provided URLs are your ASU course materials and provide the course prefix and number
- Provide the due date for the assignment/exam or the open and close date of online exams.
- State whether you want the items taken down only, or you want them taken down and also request poster and viewership data.